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        Career Opportunity – Project Coordinator/Executive Assistant

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        • Career Opportunity – Project Coordinator/Executive Assistant
        Key Job Responsibilities

        Administrative 

        • Participates in the development and implementation of the department’s corporate/strategic and operational plan, project charters and budget.
        • Contributes to the development, review and implementation of operational systems and procedures to guide the functions of the department.
        • Prepares, collates and binds reports, memoranda and other correspondence/documents, and dispatch as required.
        • Creates spreadsheets, charts and graphs for reports/presentations, as directed or needed.
        • Plans and organises meetings as required, as well as prepares the Minutes.
        • Maintains a diary of events for the department.
        • Manages the leave roster for the department.
        • Maintains a log of incoming and outgoing correspondence for the department.
        • Accepts/screens and makes telephone calls and directs same to respective team members in the department where necessary.
        • Maintains the appointment calendar of directors and managers within the department and ensures appointments are kept.

        Technical/Professional 

        • Monitors projects/tasks/assignments for which the Department is responsible.
        • Liaises with Unit managers to ensure that monthly/quarterly reports are accurately prepared and submitted in keeping with the established deadlines.
        • Develops and enforces systems for monitoring compliance with the OUR’s QMS.
        • Prepares and responds to audit queries.
        • Ensures timely updating of the common departmental database.
        • Conducts research as directed.
        • Maintains an effective records management system in accordance with the organisation’s information/ document management programme.
        • Monitors the progress of contracts, including adherence to set timetables.
        • Assists the OUR to maintain its Quality Management System certification through continual improvement of systems and processes.
        Required Education and Competencies
        • BSc. Degree in Business Administration or Management, or equivalent qualifications.
        • Minimum of four (4) years’ experience in an administrative position reporting to a senior executive.

        Applications accompanied by resumes should be submitted no later than 2025 April 30 to:
        Director Human Resource and Administration
        Office of Utilities Regulation
        3rd Floor, PCJ Resource Centre
        36 Trafalgar Road, Kingston 10, Jamaica.
        via Email: employment@our.org.jm
        Issued by the Office of Utilities Regulation on 2025 April 13

        Office Of Utilities Regulation
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        Privacy Overview

        Data Protection — Privacy Notice for Information Request
        This privacy notice tells you how the Office of Utilities Regulation (OUR) collects and uses the personal data of individuals who will participate in our Satisfaction Survey for Major Service Providers.

        What Types of personal data are we collecting?

        • Names
        • Job Titles
        • Work contact number
        • Work email address

         

        What is the legal basis for asking for this information?
        The legal basis for collecting personal data is legitimate interests.  The OUR is requesting information based on its legitimate interest in conducting this survey, which necessitates obtaining personal data. The legitimate interest, in this case, relates to fulfilling the project's purpose.

        Why are we asking for this information?
        The OUR believes it is important to assess the views of various participants in the electricity, telecommunications, and water and sewerage sectors it regulates, particularly the major service providers: Jamaica Public Service Company Limited, the National Water Commission, FLOW, and Digicel Jamaica Limited. Through this research, the OUR aims to evaluate these major service providers' knowledge, attitudes, and perceptions specifically regarding:

        • the roles and functions of the OUR.
        • the service providers' knowledge and perception of the OUR and
        • the extent to which the service providers believe the OUR is performing satisfactorily and executing its mandate efficiently.

        The OUR intends to utilize the research findings to review its processes and procedures related to these major service providers.

         

        What will we do with personal data?

        The data will be used to contact participants to provide opportunities to collect qualitative and quantitative data for analysis. The information will be kept on a secured server, where it will be stored in accordance with the Data Protection Act, 2020 for four (4) years.

         

        How will we protect personal data and how long will it be stored?

        We have implemented appropriate technical and organizational measures to ensure that we keep personal data safe and comply with data protection laws. The information will be stored on a physically secured server, accessible only to authorized personnel. The OUR has implemented several controls to protect the data, including password protection, multi-factor authentication, firewalls, anti-virus software, VPNs, and Data Encryption.

        The personal data will be stored for four (4) years, after which it will be disposed of in accordance with the OUR Business Classification Scheme and Records Retention and Disposition Authority.

         

        Who will utilize the personal data?

        The data will be collected by a third-party consultant who will be conducting the survey.

         

        What are the rights of data subjects?

        Participants can change their minds or withdraw their consent to use their personal data at any time.

         

        Participants have the right to ask us to delete their personal data. To do this, they can send an email to dpo@our.org.im. They also have the right to ask us to update and rectify the personal data that we hold about them.